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North Florida Archers Meeting Minutes

May 7, 2024

  • The regular monthly club meeting of North Florida Archers was called to order at 7:18pm by Butch White, Club President
  1. REVIEW OF THE PREVIOUS MEETING MINUTES
    • The minutes for the previous meeting were reviewed by Nicole Smith, Club Secretary, and accepted.
  2. REVIEW OF TREASURER’S REPORT
    • The Treasurer’s report was reviewed by Justin Connally, Club Vice President, and accepted.
  3. OLD BUSINESS OR OPEN ISSUES
    • Yearly insurance will be paid this month. The cost is approximately $5,000.
    • City of Jacksonville has reached out and states they have the supplies ready to repair the road and remove the trailer. They are waiting for a date to schedule equipment.
    • City of Jacksonville has sprayed for mosquitos and the club has been added to the rotation.
    • The IRS has re-established the club EIN number allowing us to apply for 501(c) Non-profit organization.
  4. NEW BUSINESS
    • With the EIN number active the club can apply for grant money. If any member has experience with applying for or preparing grants, see Butch White.
    • After the green trailer is demolished, there will be a need for an additional storage trailer for targets.
    • The club monthly shoot is Sunday May 12th. The set-up will be Saturday May 11th at 12pm. Volunteers are needed.
    • TAS is May 17th-19th May 24-26 (JP) and will consist of 3 courses. Work will need to be done on the lanes that have not been used so far this year. Set-up will be completed throughout the week leading up, causing intermittent closing of the 3-D walk around.
    • Blob Broadhead Targets will be a vendor during TAS. The club uses the targets on the broadhead lanes. A motion to purchase 6 new broadhead targets at approximately $230 a piece was passed.
    • Membership packets are still being sent out. All mailed in applications from June 2023- February 2024 have been completed.
    • The delay in membership application is not preventing new or existing members from accessing the club. Proof of payment is being used as membership cards at this time.
    • If a core is replaced on the walk-around, we will be logging the use to keep a more accurate inventory of cores.
    • Lunch (hot dogs) will be available at the monthly shoot.
    • A new member who is involved with Project Save Outdoors, a non-profit organization that helps veterans get outdoors and discussed possibly doing a joint event.
    • If any small projects need to be completed, please write them on the board under the pavilion.
    • The broadhead shooting stands are needing some work. The club is also trying to design new stands that will have handrails to ensure safety and no longer require harnesses.
  • Motion to adjourn the meeting was made at 8:00pm and carried.
  • Meetings minutes completed by: Nicole Smith, Club Secretary
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