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North Florida Archers Meeting Minutes

April March 04, 2012

  • The meeting was called to order at 6PM by Bill Laudermilk.
  • The treasures report was read by Charles Laughlin. A motion to accept the report as read was made by Charles Nelson and seconded by Bill Laudermilk. The report was accepted as read.
  • Old Business
    • Ticket holders for the bow raffle to be held at the last shoot of the year do not have to be present to win.
    • Mr. Charles Laughlin stated that an additional Porta-Pottie will be delivered on 12 April for the Traditional Shoot.
    • Dan Makley stated that a Traditional Bow has been donated by the Bear Archery Company and will be raffled off during the Traditional Shoot.
    • The Tuesday night shoots started in March.
    • Bill Laudermilk stated that Mr. John Guttry has obtained a sample of the proposed new style target bags. The new bag will be stuffed and tested during the upcoming Traditional shoot.
  • New Business
    • Mr. Charles Nelson discussed his recent review of the Club By-Laws. Mr. Bill Laudermilk made a motion to accept the By-Laws as presented to the members in attendance. Mr. Charles Nelson seconded the motion; the By-Laws were accepted by the members.
  • recorded by Will Clifford
  • CLUB CONSTITUTION AND BY-LAWS
  • NORTH FLORIDA ARCHERS INC.
  • REVISED 02 FEBRUARY 2012
  • ARTICLE I; NAME, LOCATION, OPERATION, MEMBERSHIP AND PURPOSE
    1. The club shall be known as “NORTH FLORIDA ARCHERS’ and is located at Yukon Florida in an area previously known as Dewey Park, now known as Westside Regional Park or Tillie Fowler Regional Park which lies directly West of Naval Air Station, Jacksonville, Florida.
    2. North Florida Archers shall operate as a separate and private club entity under a lease agreement with the city of Jacksonville, Florida. This lease shall be under contractual stipulations defined by contract terms of which North Florida Archers agreed to terms set forth in contract.
    3. Club membership shall be open to military personnel, DOD and the general public.
    4. The purpose of the club shall be to provide safe, educational and affordable recreation through the sport of archery for members and guest.
  • ARTICLE II; MAINTENANCE ASSISTANCE, LAND USE AND NON- PROFIT STATUS
    1. The club shall establish and maintain all archery facilities deemed appropriate by the membership. Routine property maintenance will be performed by members or person’s hired by the club.
    2. Club Officers and the Board of Directors shall ensure the compliance of all agreements made by the city of Jacksonville and North Florida Archers.
    3. Land use shall be limited to the sport of Archery, facilities, and activities as required.
    4. Modification of land, erection of buildings and facilities shall be coordinated with the land owner and the city of Jacksonville.
    5. The club shall be operated as a not for profit organization and reserves the right to receive donations, hold fund raising events and perform other services deemed appropriate by the membership to generate operating and expansion capital.
  • ARTICLE III; GENERAL LIABILITY AND INSURANCE
    1. Club officers, Board of Directors and members cannot be held liable for personal injury or damage to personal property of anyone using property or facilities of the “NORTH FLORIDA ARCHERS” range area unless that person knowingly acts in manner in which another person’s life could be in danger. That person will be held responsible for his actions
    2. Individuals, members, guests and other persons on club property with or without permission (written, verbal or implied) fully understand they are engaging in archery activities that involve certain risk of serious injury and possible death which may result from not only their own actions, inactions and/ or negligence of others as well as other risks not known to the club or reasonably foreseeable. Guest shall be required to sign a letter of release to North Florida Archers before using any facilities within the confines of North Florida Archers.
    3. Each person is responsible for individual actions with regard to their own personal safety and that of others, both on and off of the club properties. Safety requirements associated with the use of North Florida Archers facilities are posted and are required to be acknowledged by all new members and guests.
    4. The club shall maintain liability Insurance in the amounts defined in the Contract with the City of Jacksonville, or may decide to increase the amount if so desired by the members.
  • ARTICLE IV; ELECTED OFFICERS, TERMS OF OFFICE AND DUTIES.
    1. Officers of “NORTH FLORIDA ARCHERS” shall consist of President, Vice President, Secretary, Treasure, Range Officers.
    2. Terms in office shall be one year and shall commence in the month of February of each year with a maximum term of four consecutive years for any one office.
    3. All officers, including Chairman of board, and board members will be elected by a majority vote at the February club meeting each year with prior notice to all members via “E” Mail or Club WEB SITE.
  • ARTICLE V; MEMBERSHIP ,DUES, AND MEMBER RESPONSIBILITIES.
  • Membership is open to the military, DOD personnel, and general public pending individual applicant approval by Club Officials.
    1. Each membership is individual.
      • a. Spouses and dependent children through age of 17 are to be covered under family membership.
    2. Appropriate dues amount will be established by the club for “Lifetime Members” who wish to pay one lump sum. “Lifetime Members” shall pay one lump sum payment of ten times the annual cost of type of membership in effect at the time of purchase.
      • a. Membership dues amount will be established by vote at the February elections meeting of each year and become effective February 1. Memberships will cover a twelve month period and automatically expire on the last day of the month of the period. All collected dues are non refundable.
    3. Temporary or short term memberships may be granted for persons whose presence in the area is anticipated for less than twelve consecutive months. This may apply to initial or renewal memberships. Application may be made at any regular meeting with those members present setting the cost and the period involved.
  • C. “NORTH FLORIDA ARCHERS” may honor certain persons with an “Honorary Member” status free of annual dues. This status is to be granted on a very limited basis and, requires majority approval of officers and Board of Directors.
  • D. Each member is expected to comply with all safety rules posted and in the “General Safety of North Florida Archers” as attached herein.
    1. Any membership may be terminated for just cause as determined by Board of Directors investigation, findings or to be reviewed by club officers then presented to members for a vote.
    2. All animals brought to the Club, must be retained on a leash during the period member or guest is on club properties. No exceptions are allowed
  • E. No alcohol is to be consumed within any portion of club facilities, or within the park area. Violation of this rule will result in dismissal from North Florida Archers.
  • F. All members are expected to assist as requested on committees, work days and range maintenance
    1. Range will be closed during scheduled workdays until work is completed.
    2. Members may donate money in lieu of work day participation.
  • G. Archers shall not shoot at anything other than approved and designated targets. Broad head arrow points may be used in designated areas clearly marked as broad head area. In areas marked Broad heads only, member may use his/her personal target butts.
  • H. Members must display membership card while on club grounds.
  • ARTICLE VI; GUEST POLICY
    • A. All guests and spectators sponsored or unsponsored are to be treated as potential members. After two visits they shall be encouraged to join or will be charged a $10 guest fee for each use of the range, thereafter. All guest will be sponsored and escorted by an active member
    • B. All guests are obligated to obey club rules or be escorted off the club property.
    • C. All guests or members having children with them are directly responsible for the conduct and safety of same. Unruly children with parents are to be escorted from Club facilities.
    • D. Each guest shall be given a safety brief, and at the conclusion of brief, guest must sign a disclaimer of fault. Disclaimer is to be made a part of Club records.
    • E. Club members who abuse this guest policy may lose their Club privileges.
  • ARTICLE VII; MEETINGS AND NEWSLETTERS
    • A. Monthly meetings are scheduled for the first Wednesday of each month at 6pm. Meetings will be held at club facilities unless change of location is required due to unforeseen events
    • B. The president may suspend or reschedule a meeting if it conflicts with other major events which might result in a low turnout. Board of Directors meetings shall be conducted in conjunction with the monthly club meeting unless otherwise scheduled by the Chairman.
    • C. A majority of officers, Board of Directors and members at any regular club meeting shall constitute a quorum with full authority to carry on business matters of the club.
    • D. Election of officers and Board of Directors will be announced by the President through the Minutes of past meetings, and the use of the WEB or “E” Mail.
    • E. All minutes are to be posted on Club WEB page within five work days after meeting.
  • ARTICLE VIII; REMOVAL OR REPLACEMENT OF CLUB OFFICERS
    • A. Elected officers can be removed from office for failure to carry out their duties in a responsible manner as set forth in ARTICLE IV after a Board of Directors review. Other special conditions and / or circumstances may be addressed by the membership at a scheduled meeting for the removal of an officer.
    • B. Officers that voluntarily resign their position will be replaced in accordance with ARTICLE IV
  • ARTICLE IX; CLUB AFFILIATION WITH OTHER ORGANIZATIONS.
    • A. “NORTH FLORIDA ARCHERS” may upon approval of the membership and officials affiliate with any national, state or local organization to further the sport of Archery and to benefit the club and its membership.
  • ARTICLE X CONSTITUTION AND BY-LAWS
    • A. Upon approval of the membership at a regular meeting the Constitution and BY-LAWS do hereby supersede and replace any previous printed, written’ verbal or implied BY-LAWS that may be in existence governing the “NORTH FLORIDA ARCHERS”.
    • B. These BY-LAWS may be amended, altered or modified at any club meeting provided potential changes have been publicized prior to the changes being incorporated.
  • ARTICLE XI DISSOLUTION OF CLUB ASSETS.
    • Upon dissolution of the NORTH FLORIDA ARCHERS, all Club assets will be divided equally and donated to the Boy Scouts of America and the Girl Scouts of America.
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