North Florida Archers meeting minutes
July 5, 2018

The Club Meeting was called to order by Michael Chesser. The Pledge of Allegiance was completed and a Moment of Silence was observed for the Men and Women serving our country.
The Club President called the meeting to order and no Minutes were read from the prior meeting due to absence of the Club Secretary. Debbie Lowe was asked to take minutes for this meeting.
The Club Treasurer provided a detailed summary of Club Activity for the month of May.
        Club Checking and Savings are looking good.
        The June Monthly Shoot had almost $300 in revenue after expenses.
        Tuesday Shoots continue to have good attendance and area good income stream..
        Club expenses were usual and customary along with some targets that were purchased in Alabama, postage and paper targets.
Michael Chesser turned over the floor to Billy Loudermilk/ Club Chairman of the Board.
        The search continues for a certified instructor to lead youth instruction efforts which are currently suspended by membership vote. Issue remains pending.
        A discipline issue with a lifetime member was discussed during an special board meeting. The individual’s response letter to potential sanctions was discussed and a decision was made to send a formal letter and remind the member that as a Lifetime Member, he should always be Supportive and Encouraging about Club Activity in social media.. Negative social media commentary towards the Club and its’ members in the future could place his ongoing right to use the facility in jeopardy. There are several avenues in which he could have found answers to his concerns including calling the Chairman directly or attending a Monthly Club Meeting to voice his concerns to Club Officers. This issue was noted to be resolved.
Michael Chesser Talking Points:
        Michael expressed his appreciation to the Board for how they handled the issue mentioned above.
        He also brought up a discussion point of a storage trailer (Con-Ex Trailer) for the 3D Targets. It is supposed to be weatherproof and offer clean dry storage of our beloved 3D targets.
        Cost was estimated to be around $2500
        The Chairman made a motion to purchase the trailer which was 2’nd and passed.
        More details are going to be forthcoming.
        Search to scrap the old trailer will be initiated to make room for the one.
        Brief discussion regarding the The Traditional Archery Society (TAS) Southeast Championship in 2019.
            Proposed Shoot schedule in 2019 would look like;
        TAS in Feb 8th and 9th.
        Michael will talk with the City about the proposed event schedule and see if they can help in any way. He will also verify if vendors are allowed to setup and operate “food trucks”, etc…
        Wounded Warrior has reached out to the Club for a potential shoot in September.
        More details are forthcoming.
        Christmas Party Details
        Shrine Club can be rented for the venue at $75/hour and with catering, the cost is estimated at $13/head with no Cost to the Club for the party except for paper goods and decorations.
        Party would be scheduled for Thursday, December 13th, 2018.
        Motion made to accept party location/pricing was made and 2nd’d
        Passed with membership.
There being no further business, a motion was made and seconded to adjourn.
Don Williams


Recorded by Don Williams