- North Florida Archers meeting minutes
Club Meeting was called to order by Michael Chesser. The Pledge of
Allegiance was completed and a Moment of Silence was observed for
the Men and Women serving our country.
Club Secretary, Don Williams, briefed the attendees on the minutes
from the prior meeting (Feb)
Club Treasurer provided a detailed summary of Club Activity for
the month of February
We had 8 new members join our Club.
We had 6 membership renewals.
Club Expenses were usual and customary with the added
expense of Belt Buckle Awards for the upcoming Traditional
Rendezvous in April and the waste container invoice from the
January Work Day which was finally received during this reporting
period. The arrow saw was also replaced.
Chesser turned over the floor to Billy Loudermilk/ Club Chairman
of the Board.
indicated he had received an inquiry from one individual about our
Youth Programs - estimated 20 Kids. Mike at that time indicated he
had also received a call regarding 15 4H Shooters. General
discussion ensued which reminded all that our Youth Programs had
been suspended at last month’s meeting and that we need a
certified instructor/figurehead to take over and manage all youth
related training activities of the Club. Stay tuned for further
details while the search continues.
Chesser then spoke about a potential affiliation with IBO /
International Bowhunters Organization and the benefits that the
club could receive if taken down that path.
It would only require that 2 members in the whole club be
an IBO member - estimated cost about $30/yr.
It would entitle the club to HOST 1 IBO Event each year.
With the only other IBO Club within the state located in
Fort Lauderdale, it would help put NE Florida and Our Club on the
At IBO events, competition rounds are $35 with IBO only
taking $5 and the remainder staying with the Club.
These events are well attended from all over the US and
some from out of country.
IBO can provide discounted Liability Insurance and save the
club a bunch of money that cost. Mike is checking with the City on
IBO has crossbows in a discussion with IBO since our
meeting, it will not impact us as we would NOT have to
provide/host a crossbow category.
IBO provides advertising for their affiliate members/clubs
to help provide additional exposure.
IBO is looking to expand their Southeast Footprint and feel
like our Club is the perfect fit.
IBO events provide a variety of classes/competition for
both compound and traditional archers.
IBO website is http://www.ibo.net/
Mike mentioned from his discussions with IBO leadership
that there is potential down the road to Host IBO Qualifiers which
could bring lots of people to our Club and help increase our shoot
revenues and hopefully membership rolls.
It would require NFA membership to be on board and to
volunteer to help with the effort.
are certain things that would need to be worked out regarding
affiliation. The logistics of hosting a large event, parking,
etc....There is some thought that with the exposure potential, the
City of Jax would be onboard to help.
asked for a motion to affiliate with IBO, have a window for
research and schedule a vote on the motion for the April Meeting.
Butch made the motion which was accepted by attendees.
will have vote on joining as a IBO affiliate at the April 2018
details will be provided via Facebook between now and then and/or
at the meeting prior to the Vote.
you have questions, reach out to Club Leadership via FACEBOOK.
separate note, Insurance specifics are being worked with the
City of Jax for our scheduled March and May payments. Work
is in progress.
Traditional Rendezvous is NEXT MONTH! We need workers and
Volunteers to help with all the tasks and with the regular Club
Shoot the week before on April 8th. There has been much discussion
at archery events around FL and we anticipate higher turnout!
Support your Club and help with setup or trail work. Use Facebook
to reach out to Club Leadership with any questions.
Annual Awards/Holiday Party came up for discussion with several
attendees voicing concerns regarding Club Cost, Member Cost,
Debbie Lowe/Don Williams have agreed to help find out some
options to present to membership on costs/menu, etc...General
thoughts are that it will not be a Club Continental due to cost.
It will not be held at the Club so that we don’t have to put it
on ourselves (in its’ entirety - lack of indoor space) so stay
tuned for further details. IF you have an idea, don’t be
shy...let us know. Send and email to Don at firstname.lastname@example.org.
Williams and the By-Law Review committee have completed their
work. Don offers his thanks to David Doughman, Mike Hutchinson,
Shannon Terrell, Gene Parson, Billy Loudermilk for their time and
feedback. Don will work with Jim Parsons to publish the completed
document for a review period by membership. Changed/updated
information will be seen in BOLD and removed portions are
expect to hold a vote on the By-law document at the April Meeting.
is a new Non-Member Release
of Liability Form that we put back into use at the March
Monthly Shoot and will use on the Tuesday Shoots beginning March
13. There is also a new Hold Harmless document that you will find at the Club in the coming
days that will replace the “Blue Cards”. These new forms
require a member witness signatures so be advised that members
onsite when we have visitors need to proactively engage visitors
and get them to complete these forms. There will also be a place
to put them up by the pavilion - these are being implemented to
help meet our insurance reporting requirements and better document
visitors/guests at the Club.
are advised that personal Guests have a 2 visit limit after which
you should be convincing them to join our Club AND the Family
Membership covers your children until they turn 18.
After they turn 18, they are no longer covered under your Family
Membership. They should have their own membership.
being no further business, a motion was made and seconded to